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Tender Notice for Construction of Large Technical Storage Facility in Wardhiigley Area- Mogadishu, Somalia

Posted: 22 November 2021
Deadline Category Location Employment Experience Education Salary Employer
30 November 2021 Construction Mogadishu, somali Contracts & Consultant Halo Trust
Application,Email or url : hornafricajobs@gmail.com
Contact name :
About Company :

 

REQUEST FOR TENDER

Contracts:      

Contract wardhiigley Site 001: Clearance and construction of large technical storage facility in Wardhiigley area. Works will include but are not limited to site clearance and disposal,construction of concrete reinforced building, installation of security enhancements including fencing and barbwire.

Through this letter, bidders are invited to offer their services by submitting a tender as described in the Request for Tender (RFT).

Documentation can be requested by email:

wardhiigleytender@gmail.com                               

Note :

  • This RFT gives rise to no contractual obligations between The Requestor and Tenderers,
  • The Requestorwill not be liable to any Tenderer on the basis of any matter relating to, or incidental to, a Tenderer’s participation in this Tender Process. This includes instances where a tenderer is not invited to participate in any subsequent process following completion of this Tender Process, or ifThe Requestor varies or terminates the Tender Process, or changes in procedure schedule,
  • The Requestor will not award more than two contracts at the same time to a single contractor except in case of proven former experience with that contractor.
  • If bidders can provide verified references referring to previous work of similar scale and complexity, from NGOs with their bid, this will greatly improve how their bid is received.

            The intended timetable for this procedure is as follows:

  1. Issue date of tender: 23/11/2021 at 09:00 Local Time;
  2. Tenders close on: 30/11/2021 at 17:00 Local Time.

Bids to be delivered to the email address above.

SECTION 1: BID DATA SHEET

The following specific data for the Works to be procured shall complement, supplement oramend the provisions in the Instructions to Bidders. Whenever there is a conflict, the provisions herein shall prevail.

Works Site refurbishment and constructions
Eligibility
 

 

 

Open Tender.
 

The Requestor may, at its sole discretion, use this tender request as a manifestation of interest process to build a short list of contractors that will be consulted for upcoming RFTs.

Requests for additional information
 

 

 

All communication must be directed to The Requestor via the below email address:
 

wardhiigleytender@gmail.com

Language of the Bid:
 

 

English, including supporting documents
Documents Comprising
 

the Bid:

Completed SOW and costings. Detailed schedule of works.
Qualification Criteria
 

 

Contractor must be registered to work in Banadir State, and be a legitimate qualified construction entity.
Bid and Contract
 

Currency

 

United State Dollars ($)
Bid Validity Period:
 

 

120 days.
 

 

Sealed Bids to be
 

received at / Bids to be

marked:

 

 

wardhiigleytender@gmail.com
Deadline for
 

Submission of Bids:

 

30/11/2021, 17:00 PM, Mogadishu, Somalia, (GMT +3)
 

 

Time and date
 

of Bid Opening

 

23/11/2021, 09:00 AM, Mogadishu, Somalia, (GMT +3)
Evaluation against
 

Construction Manager’s estimate

 

± 10%
Right to Vary Requirements
 

 

Time for Completion

 

± 10% in value
 

 

Estimated

·         Two (02) months for site refurbishment.

 

Site Visit At Bidder’s discretion and arrangement. The Requestor is not responsible for arranging site visits prior to bids.
Alternative Bids: Alternative bids are not acceptable.
Completeness of Bids Partial Bids NotPermitted
 

 

SECTION 2: INSTRUCTIONS TO BIDDERS

  1. Introduction
  2. General: The Requestor invitessealed bids for the `refurbishment of the storage facility in the Wardhiigley Area, Mogadishu.
  3. Eligible Bidders

2.1 Bidders should not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by The Requestor to provide consulting services. Bidders shall be legally incorporated entities, or groups formed by such as joint ventures.

2.2 Bidders must be certified and ratified by Somali authorities, and must have demonstrable qualifications or experience in construction.

2.3 If The Requestor has not undertaken prequalification of potential bidders, all bidders shall include the information and documents specified in clause 9 of this Instruction to Bidders.

  1. 3. Cost of Bid: The Bidder shall bear all costs associated with the preparation and submission of the Bid and The Requestor will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation.
  2. B. Solicitation Documents
  3. 4. Examination of Solicitations: The Bidder is expected to examine all corresponding instructions, forms, terms and specification contained in the solicitation Documents. Failure to comply with these documents will be at the bidder’s risk and may affect the evaluation of bid. The solicitation documents are those stated below and should be read in conjunction with addenda issued in accordance with clause 6 below.

Section I: Instructions to Bidders

Section 2: Bid Data Sheet (BDS)

Section 3: Special Conditions

Section 4: Contract for works (form of);

Section 5: General Conditions of Contract for Construction Works;

Section 6: Bid Submission Sheet

Section 7: Scope of Work/Statement of Works.

Section 8: Bill of Quantity/Price Schedule

Section 9: Technical Drawings

(a). Any other document listed in the BDS as forming part of the solicitation Documents.

  1. Clarification of Solicitation Documents: A prospective Bidder requiring any clarification of the Solicitation Documents may notify The Requestor by email. The response will be made by phone or email to any request for clarification of the Solicitation Documents that it receives earlier than one day prior to the Deadline for the Submission of Bids. Written copies of the response (including an explanation of the query but without identifying the source of inquiry) will be emailed to all prospective Bidders that received the Solicitation Documents. All communication connected with this Bid must be directed exclusively to The Requestor identified as the contact person in the BDS.
  1. Amendments of Solicitation Documents: No later than (3) three days prior to the Deadline for Submission of Bids, The Requestor may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, amend the Solicitation Documents. All prospective Bidders that have received the Solicitation Documents will be notified in writing of any amendments. In order to accord prospective Bidders reasonable time in which to take the amendments into account in preparing their offers, The Requestor may, at its discretion, extend the Deadline for the Submission of Bids.
  2. Preparation of Bids

7.Language of the Bid: The Bid prepared by the Bidder and all correspondence and documents relating to the Bid exchanged by the Bidder and The Requestor shall be written in the language indicated in the BDS.

  1. Documents Comprising the Bid:

The Bidder or the Bidder’s authorized agent shall sign the Bid as indicated on the Bid Submission Sheet of this Invitation to Bid(ITB). The Bid must comprise the following documents:

(a)  A Bid Submission form; Signed & stamped.

(b)  Priced Scope of Work; signed.

(c)  Technical information as may be required by the BDS;

(d) Qualification information in accordance with clause 9.1 of the Instructions to Bidders.

(e)  Any additional information required to be completed and submitted by bidders as specified in the BDS.

Each continuation sheet or attachment shall bear the bidder’s name and the person signing the bid must initial any erasures or other changes.

  1. Documents Establishing Bidder’s Eligibility and Qualifications:

9.1 If bidders have not been pre-qualified and post qualification has been selected to determine eligibility of bidders, then the Bidder shall furnish evidence of its qualification by submitting the following information and documents with their bids, unless otherwise stated in the BDS:

(a) Copies of original documents defining the constitution or legal status, place of registration, and principal place of business of the Bidder; written power of attorney of the signatory of the Bid to commit the Bidder;

(b) Total monetary value of construction works performed for each of the last two years;

(c) Experience in works of a similar nature and size for each of the last two years, and details of work under way or contractually committed; and clients who may be contacted for further information on those contracts;

(d) Major items of construction equipment proposed to carry out the Contract;

(e) Qualification and experience of key site management and technical personnelproposed for the Contract;

(f) Reports on the financial standing of the Bidder, such as profit and loss statements and auditor’ reports for the past two years (preferably bank statement);

(g) Evidence of adequacy of working capital for this Contract (access to line(s) of credit and availability of other financial resources);

(h) Authority to seek references from the Bidder’s bankers;

(i) Information regarding any litigation, current or during the last five years, in which the Bidder was/is involved, the parties concerned, and the disputed amounts; and awards;

(j) Proposals for subcontracting components of the Works amounting to more than 10 percent of the Contract Price. The ceiling for sub contractor’s participation is stated in the BDS.

9.2 To qualify for ward of the Contract, bidders shall meet the following minimum qualifying criteria:

(a) Experience as prime contractor in the construction of at least four works of similar nature and complexity equivalent to the requested projects, over the period of 2 years (to comply with this requirement, works cited should be at least 70 percent complete);

(b) Proposals for the timely acquisition (own, lease, hire, etc.) of the essential equipment for this contract (provide list)

(c) a Contract Manager with five years’ experience in works of an equivalent nature and volume, including no less than three years as Manager.

A consistent history of litigation or arbitration awards against the Applicant or any partner of a Joint Venture may result in disqualification.

  1. Documents Establishing Conformity of Equipment Incorporated into the Works:

Where electrical and mechanical goods and equipment form part of the Works, the Bidder shall also furnish as part of its Bid, documents establishing the conformity to the Bidding Documents of all equipment and related services, which the Bidder proposes to supply under the contract.

The documentary evidence of conformity to the Bidding Documents may be in the form of literature, drawings and data, and shall consist of:

(a) A detailed description of the essential technical and performance characteristics of the equipment;

(b) A list giving full particulars, including available sources and current prices of spare parts, special tools, etc, necessary for the proper and continuing functioning of the equipment for a period of 6 months following commencement of the use of the equipment.

  1. Period of Validity of Bids: Bids shall remain valid for a period of 120 days after the date of Bid Submission as indicated in the BDS. In exceptional circumstances, The Requestor may solicit the Bidder’s consent to an extension of the period of validity. The request and the responses thereto shall be made in writing. Bidders granting the request will not be required nor permitted to modify their Bids.
  1. Submission of Bids
  1. 12. Format and Signing of Bid: The Bidder shall prepare one original and one copy of the Bid, clearly marking each “Original Bid” and “Copy of Bid” as appropriate. In the event of any discrepancy between them, the original shall govern. The original and copies of the Bid shall be typed or written in indelible ink and shall be signed by the Bidder or a person or persons duly authorized to bind the Bidder to the contract. A Bid shall contain no interlineations, erasures, or overwriting except, as necessary to correct errors made by the Bidder, in which case the person or persons signing the bid shall initial such corrections.
  2. Deadline for Submission of Bids/Late Bids:

13.1 Bids must be delivered by email to the address:Wardhiigleytender@gmail.com

13.2 The Requestor may at its discretion, extend this deadline for the submission of the bids by amending the Bidding Documents in accordance with clause 6 of Instructions to Bidders, in which case all rights and obligations of The Requestor and Bidders previously subject to the deadline will thereafter be subject to the deadline as extended.

13.3 Any Bid received by The Requestor after the Deadline for Submission of Bids will be rejected.

13.4 If no Bid is to be submitted, the documents should not be returned to The Requestor unless so requested. Written advice should be sent to The Requestor with reasons for not submitting a bid and as to whether future invitations for the type of civil works covered by this request are desired. Failure to comply with the above may result in removal of the name of such recipient from the list for similar type of works covered by this RFT.

  1. Modification and withdrawal of Bids: The Bidders may withdraw its bid after submission, provided that written notice of the withdrawal is received by The Requestor prior to the deadline for submission. No Bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the period of Bid Validity.
  2. Evaluation of Bids
  3. Opening of Bids:

15.1 The bidders’ names, bid modifications or withdrawals, bid prices, discounts, and the presence or absence of requisite bid security and such other details as The Requestor, at its discretion, may consider appropriate, will be announced at the opening. No bid shall be rejected at bid opening, except for late bids, which shall be returned unopened to the Bidder pursuant to clause 16.3 of Instructions to Bidders.

  1. Clarification of Bids:To assist in the examination, evaluation and comparison of BidsThe Requestor may at its discretion ask the Bidder for clarification of its Bid. The request for clarification and the response shall be in writing and no change in price or substance of the Bid shall be sought, offered or permitted.
  1. Preliminary Examination:

17.1 Prior to the detailed evaluation, The Requestor will determine the substantial responsiveness of each Bid to the Request forTender (RFT). A substantially responsive Bid is one, which conforms to all the terms and conditions of the RFT without material deviations.

17.2 The Requestor will examine the bids to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed, and whether the bids are generally in order as specified in the BDS.

17.3 Arithmeticalerrors will be rectified on the following basis: If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected. If the Bidder does not accept the correction of errors, its Bid will be rejected. If there is a discrepancy between words and figures the amount in words will prevail.

17.4 A Bid determined as not substantially responsive will be rejected by The Requestor and may not subsequently be made responsive by the Bidder by correction of the non-conformity. The Requestor shall use the criteria as detailed in this RFT to establish responsiveness.

18.Currency: Bids must be in US Dollars ($).

  1. Evaluation of Bids:The Requestor will evaluate and compare the bids, which have been determined to be substantially responsive pursuant to clause 20 of Instructions to Bidders. Determination of compliance with the Solicitation Documents is based on the content of the Bid itself without recourse to extrinsic evidence.

The evaluation will take into account the following criteria:

  Evaluation Criteria Mark (out of 100)
1.1 Compliance with pricing conditions set in Bills of Quantities Mandatory
1.2 Compliance with requirements relating to the Specifications and Scope of Works. Mandatory
1.3 Compliance with Special and General Conditions specified by these Solicitation Documents. Mandatory
1.4 Demonstrated ability to honor important responsibilities and liabilities allocated to the contractor in this RFT (e.g. quality, insurance coverage, etc) Mandatory
1.5 Compliance with the Time for Completion deadlines set by the The Requestor. 10 points
1.6 Lowest price technically responsive 60 points
1.7 Former experience with The Requestor 10 points
1.8 Demonstrable former experience in armory construction. 10 points
1.9 References provided by an international organization, carrying out work of a similar scale and complexity. 10 points
  1. Award of Contract
  2. Award Criteria: The Requestor will Issue the Contract to the bid with the best mark according to criteria set here above. The Requestor reserves the right to accept or reject any Bid, to annul the solicitation process and reject all Bids at any time prior to award of purchase order, without thereby incurring any liability to the affected Bidder(s) or any obligation to provide information on the grounds for The Requestor’ s action.
  3. The Requestor’s Right to Vary Requirements at Time of Award: The Requestor reserves the right at the time of making the award of contract to increase or decrease items in the Bills of Quantity, if possible, without any change in unit price or other terms and conditions, by the amount indicated inthe BDS. This shall only be done in a manner that does not affect the overall completion of the Works.
  1. Notification of Award: Prior to the expiration of the period of Bid Validity, The Requestor will send the successful Bidder, the Contract. The Contract may only be accepted by the Contractor signing and returning an Acknowledgement copy of the Contract. Such acceptance shall effect a contract between the parties under which the rights and obligations of the parties shall be governed solely by the terms and conditions of this Contract.
  2. Signing of the Contract:Within 3 days of receipt of the Contract, the successful Biddershall sign, date and return it to The Requestor.
  1. Other Requirements:
  1. Time for Completion:The Time for Completion is specified in the SOW. The completion of the Works shall be in accordance with the terms of the resulting Contract as may be issued by The Requestor.
  1. Material, Labour and Facilities:No material, labour or facilities will be furnished by The Requestor or its clients unless specified in the RFT or other documents that constitute this contract.
  1. Site Visit:The Bidder, at the Bidder’s own responsibility and risk, is encouraged to visit and examine the Site of Works and its surroundings and obtain all information that may be necessary for preparing the Bid and entering into a contract for construction of the Works. The costs of visiting the Site shall be at the Bidder’s own expense. Visits must be organized in advance with the relevant base commander, Bidder’s DO NOT have a right to access. If The Requestor has arranged a formal Site Visit as part of this RFT, this shall be stated in the BDS.
  2. Payment:
  1. Time of Payment: Unless otherwise indicated in the Special Terms and Conditions of this RFT, The Requestor will normally effect payment within 30 days after receipt of a commercial invoice, certification of site works (if applicable) and other supporting documents. Work should begin immediately after payment is received.
  1. Letter of Credit: The Requestordoes not accept Letter of Credit terms.
  2. Advance Payment: It is not the normal policy of The Requestor to approve advance payments, unless specifically stated in the payment terms of contract template attached.
  3. Currency of Payment: Payment will be made in the US Dollars.

SECTION 3: SPECIAL CONDITIONS

1.1 Bidders are expected to finance the mobilization stage.

1.2 The liability insurance referred to in the General Conditions shall be taken out by the Contractor for an amount of 10% of the contract value per occurrence, with number of occurrences unlimited.

1.3 The Contractor shall be responsible for the maintenance of the said works for a period of 6 months effective from the day of issuance of the Certificate of Substantial Completion of the Works.

1.5 According to Clause 45 of the General Conditions, the liquidated damages for delay shall be 25$ per day of delay, up to a maximum of 5% of the final price of the Contract. Once the delay has reached 5%, The Requestor may consider termination of the contract.

1.6 The Requestor will not be held liable for any contractual claims arising out of or in connection with claims for overhead expenses due to related transportation charges, idle works and changes in the market cost of materials and/or equipment or other costs. The contractor is expected to be well acquainted with the site and conditions prevailing for the said contract. Accordingly, the contractor will only be entitled for the costs of executed works and supplied material and/or equipment, all based on the unit prices submitted in his original tender.

1.7 In the event of approved variations by the Construction Manager in the quantities specified in the “Bill of Quantities”, the re-adjustment in the price will be calculated based on the unit price of the bid and no other adjustment is permitted even if variations exceed twenty-five percent (25%) of the original estimated quantities.

1.8 Any damage by the contractor on the executed works during the defects liability period should be repaired by the contractor at his own expense and during a week after receiving a notice in writing from the Employer; and if the contractor does not repair these damages during the above specified period, then The Requestor does these repairs at the expense of the contractor, which shall be deducted from due sums against the Maintenance Guarantee.

1.9 The Requestor is not obliged to pay for any additional works to those specified herein that are not detailed in the form of an official amendment to the contract, approved by the The Requestor signatory. The Contractor is therefore advised to not undertake additional works based only on the verbal direction of stakeholders or Construction Manager.

 

Wardhiigley Area Request for Tender

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