Similar Jobs

Posted: 21 September 2021
Location: Garoowe, Puntland
264 Views

Operations Officer

Posted: 21 September 2021
Deadline Category Location Employment Experience Education Salary Employer
21 October 2021 Operations Garoowe, Puntland Full Time Adeso
Application,Email or url : hornafricajobs@gmail.com
Contact name :
About Company :

 

Position Title – Operations Officer

Reporting To – Program Manager

Working With – Operations, Programs and Finance Teams

Duty Station – Garowe

Duration – 1 Year

Starting Date– Immediately

ORGANIZATIONAL CONTEXT

Adeso, formerly known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

POSITION SUMMARY

The Operations Officer will provide logistical support and security advice in Adeso operation areas in Puntland State. This is a field based position directly managed by the Program Manager. The Operations Officer will be a full-time staff member at Adeso.

POSITION PURPOSE

The role of the Operations Officer will be, mainly, to provide logistical support and security related information and advice to the project team during the project implementation period. The support role of the officer be focused but not limited to Puntland. On a needs arise basis, the officer will be expected to provide security and logistical support to other regions where Adeso is operating.

SPECIFIC ROLES AND RESPONSIBILITIES

OPERATIONS SUPPORT

With support from Nairobi Operations team, the Operations Officer will undertake the below Operations tasks.

Procurement

  • Ensure timely & accurate logistical reporting to Program Manager;
  • Continuously assess the market for new procurement opportunities;
  • Ensure timely delivery of program supplies to field sites in line with project implementation;
  • Assist in the development, monitoring and review of procurement plans.
  • Ensure that all contracts with the organization are in an updated database spreadsheet and are paid on time.

Transport and Travel

  • Manage and coordinate vehicles and drivers currently used by the team in Field;
  • Hire additional vehicles where necessary and documentation;
  • Ensure that the Drivers fill in the log sheets accurately on a daily basis;
  • Arrange for road transportation of staff and goods when necessary;

Warehousing / Assets

  • Ensure that all Adeso assets and equipment used in the field are properly assessed and documented (including physical location and condition) to contribute to an updated country program asset register
  • Ensure that all documentation is completed and stored in readiness for external and internal audit requirements;
  • To carry out periodic stock checks and to provide physical count of random items in storage. To manage all paperwork related to stored items, including Stock Cards, delivery and receipt papers.

Communication/IT

  • Ensure logistical support in event of emergency, and that all necessary advance measures have been taken;
  • Be responsible for office laptops, project cameras, satellite phones and telephones;
  • Manage the contracts with the internet service provider;
  • Ensure that all printers and scanners are in good working conditions;
  • Liaison with other NGOs and UN agencies on logistics issues.

Equipment Maintenance

  • Ensure that systems for regular maintenance or repair are implemented for vehicles and other equipment and that routine maintenance and repair of communication and office equipment (computer, radios, satellite phones, power generators) is carried out per schedule.
  • Provide technical supervision of drivers for matters related to safety and security
  • Ensuring that bills are paid on time;
  • Act as overall compound manager for the Adeso office compound in the respective field region;

SECURITY SUPPORT

  • Acting as the security focal point for Puntland State
  • Providing all staff with regular security briefings and updates and ensuring that all staff adhere to security policies and procedures.
  • Conducting regular security and risk assessments for all operational areas.
  • Supervising security guards’ performance in Somalia office.
  • Ensuring that field communications needs are met and that staff are trained on the use of radios and other communication equipment as necessary.
  • Liaising with local authority security agencies, UN Agencies, NGOs and other external actors to gain security information and analysis in Puntland or any other regions, nearby areas

Other Roles

  • Ensuring that office running bills are paid on time.
  • Regularly conducting field visits to assess the field sites complying with safety and security.
  • Providing regular security updates and advice to new staff and visitor.
  • Any other duties as may be assigned by the Head of Office and Operations Team in Nairobi

SKILLS AND QUALIFICATIONS

Essential

  • Diploma in Supply Chain Management or its equivalent in relevant field.
  • Minimum three (3) years’ experience in similar role (NGO field preferred).
  • Excellent IT skills, in particular Word, Excel and email is a must.
  • Technical IT skills, such as networking and problem solving is an advantage.
  • Excellent people management skills and good communicator.
  • Highly organized and self-motivated.
  • Ability to work under high pressure and prioritize tasks.
  • High standard of written and spoken English and Somali a must.
  • Ability to manage several tasks simultaneously, be flexible and be willing to assume a range of unanticipated assignments.
  • Willingness to travel to project activity sites if required

Desirable:

  • Excellent attention to detail, organizational skills; maturity and ability to work in a fast paced environment.
  • Strong written and spoken communication skills in English and the ability to work independently and as part of a team.
  • Knowledge of donor regulations will be an added advantage.
  • Knowledge of the local language spoken.
  • Organized and an easy learner

How to apply

APPLICATION PROCESS

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to jobs@adesoafrica.org, quoting “Operations Officer”in the email subject matter, by 3rd of October, 2021

Each application should be addressed to the Human Resources Department and include the following:

  • An updated CV; and
  • An application letter which should include remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted. Adeso is an equal opportunity employer.

0